--- title: Protect Card Program with Effective Internal Controls - Card Integrity description: As these P-Card programs have grown, so have the opportunities for fraud, theft, and mismanagement of expenses, internal controls can help. image: https://blog.cardintegrity.com/hubfs/Imported_Blog_Media/AdobeStock_86578045_WM-1.jpeg --- [![Card-Integrity-Logo@4x-1](https://blog.cardintegrity.com/hubfs/Card-Integrity-Logo@4x-1.png)](https://cardintegrity.com) - [About Us](https://cardintegrity.com/about-us/) - [Services](https://cardintegrity.com/services/) - [Contact Us](https://cardintegrity.com/contact/) - [Our Blog](https://cardintegrity.com/resources/our-blog/) [Get a Free Quote](https://cardintegrity.com/request-for-pricing/) [630-501-1507](tel:6305011507) ## Protect Card Program with Effective Internal Controls - - - [Expense Tips](https://blog.cardintegrity.com/card-integrity-blog/tag/expense-tips) April 19, 2016 [Pat LaCroix](https://blog.cardintegrity.com/card-integrity-blog/author/pat-lacroix) [![Internal Controls](https://blog.cardintegrity.com/hs-fs/hubfs/Imported_Blog_Media/Untitled-design-4-1.png?width=292&height=195&name=Untitled-design-4-1.png)](https://blog.cardintegrity.com/hubfs/Imported_Blog_Media/Untitled-design-4-1.png) Purchasing cards — or “P-Cards” — have become increasingly popular as a convenient means to handle employee expenditures. As these P-Card programs have grown, however, so have the opportunities for fraud, theft, and mismanagement of expenses. How does one reap the rewards of a P-Card program while avoiding such pitfalls? The answer is proactivity. In their 2014 “Report to the Nations on Occupational Fraud and Abuse,” the Association of Certified Fraud Examiners (ACFE) concluded that “proactive detection measures — such as…management review procedures…and employee monitoring mechanisms — are vital in catching frauds early and limiting their losses.” And the best way for your business to be proactive is by establishing internal controls for your P-Card program — ones that are both effective and efficient — to stop problems before they start. Here are some of the controls your organization will definitely want in place to ensure a successful and safe P-Card program: - Develop and implement specific policies and procedures for your P-Card program - Establish spending limits - Closely monitor and reconcile all transactions conducted via P-Cards - Maintain documentation and authorization for P-Card purchases - Create clear roles and responsibilities for employees and managers within the P-Card program - Before issuing any P-Cards, educate the users of your program standards and train them to use P-Cards properly Admittedly, while establishing and implementing a P-Card program might be easy, the time and effort to follow-up and monitor the program can be much more extensive and difficult. Often, the internal workforce and hours necessary to apply such internal controls simply do not exist. Such effective internal controls are exactly the sort of services that Card Integrity extends to your company’s P-Card program. Our unique monitoring system combines state-of-the-art technology with a human touch to provide the safeguards for your P-Card program that your company cannot do on its own, but cannot do without. For more information on Card Integrity, our services, and what we can do to protect your business proactively, give us a call at 630-501-1507 or [click HERE to contact us](https://cardintegrity.com/contact/) today! ## RELATED ARTICLES [card program](https://blog.cardintegrity.com/card-integrity-blog/tag/card-program) ### [Challenges of Monitoring Expenses When Cardholders Circumvent Transaction Limits ](https://blog.cardintegrity.com/card-integrity-blog/challenges-of-monitoring-expenses-when-cardholders-circumvent-transaction-limits) For procurement and finance professionals, monitoring expenses is a critical component of managing budgets. Unfortunately, cardholders can [Read More ![right-arrow.png](https://www.avisystems.com/hubfs/AVI-2020/solutions/enterprise/integration/right-arrow.png)](https://blog.cardintegrity.com/card-integrity-blog/challenges-of-monitoring-expenses-when-cardholders-circumvent-transaction-limits) [Expense Tips](https://blog.cardintegrity.com/card-integrity-blog/tag/expense-tips) ### [The Financial Benefits of Verifying Duplicate Payments](https://blog.cardintegrity.com/card-integrity-blog/the-financial-benefits-of-verifying-duplicate-payments) Verifying duplicate payments can be very eye-opening. Duplicate payments can wreak havoc on your organization’s finances whether its due to: [Read More ![right-arrow.png](https://www.avisystems.com/hubfs/AVI-2020/solutions/enterprise/integration/right-arrow.png)](https://blog.cardintegrity.com/card-integrity-blog/the-financial-benefits-of-verifying-duplicate-payments) [Expense Tips](https://blog.cardintegrity.com/card-integrity-blog/tag/expense-tips) ### [Managing Expense Data Across Corporate Credit Cards and Invoices When Resources are Tight](https://blog.cardintegrity.com/card-integrity-blog/managing-expense-data-across-corporate-credit-cards-and-invoices-when-resources-are-tight) [Read More ![right-arrow.png](https://www.avisystems.com/hubfs/AVI-2020/solutions/enterprise/integration/right-arrow.png)](https://blog.cardintegrity.com/card-integrity-blog/managing-expense-data-across-corporate-credit-cards-and-invoices-when-resources-are-tight) [![Card Integrity](https://blog.cardintegrity.com/hubfs/Card-Integrity-Logo@4x-2.png)](https://cardintegrity.com) Card Integrity - Location 2001 Midwest Road, Suite 202 Oak Brook, IL 60523 ###### Contact Us - Phone: 1-630-501-1507 - [Card Integrity website](https://cardintegrity.com) - Email: info@cardintegrity.com ###### Services - [Expense Data Monitoring](https://cardintegrity.com/products/data-wise/) - [Receipt Validation](https://cardintegrity.com/products/receipt-wise/) - [Invoice Review](https://cardintegrity.com/solutions/invoice-review/) - [Online Cardholder Training](https://cardintegrity.com/products/training-wise/) ###### Get to Know Us - [About Us](https://cardintegrity.com/about-us/) - [Our Story](https://cardintegrity.com/our-story/) - [FAQs](https://cardintegrity.com/faqs/) ###### Resources - [Latest articles](https://cardintegrity.com/resources/our-blog/) - [Webinars](https://cardintegrity.com/resources/upcoming-and-on-demand-webinars/) - [Success Stories](https://cardintegrity.com/case-studies/) - [Terms & Conditions](https://cardintegrity.com/privacy-policy-terms-of-use/) - [Privacy Policy](https://cardintegrity.com/privacy-policy-terms-of-use/) 2026 Card Integrity [Schedule an appointment](https://outlook.office365.com/owa/calendar/CardIntegrity1@dwarnergroup.onmicrosoft.com/bookings/) - - - - [![Web Analytics Made Easy - Statcounter](https://c.statcounter.com/7324495/0/951b9ea1/1/)](https://statcounter.com/) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Pat LaCroix", "url" : "https://blog.cardintegrity.com/card-integrity-blog/author/pat-lacroix" }, "dateModified" : "2022-09-23T22:26:49.087Z", "datePublished" : "2016-04-19T17:05:21.000Z", "headline" : "Protect Card Program with Effective Internal Controls - Card Integrity", "image" : [ "https://blog.cardintegrity.com/hubfs/Imported_Blog_Media/AdobeStock_86578045_WM-1.jpeg" ], "mainEntityOfPage" : { "@id" : "https://blog.cardintegrity.com/card-integrity-blog/protect-card-program-with-effective-internal-controls", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.cardintegrity.com/hubfs/Card-Integrity-Logo@4x-2.png" }, "name" : "Card Integrity" } } ```